Email in 2025: still indispensable?
Matthias
— Reading time: 3 minutes
Email: Oldie, but Goldie
Since its invention in the 1970s, email has undergone an incredible development. Today, in the year 2025, the question arises: is email still relevant in the face of WhatsApp, Slack, Signal and co. The answer is clear: Yes! But why is this the case, and what are the advantages and disadvantages of email? Let's take a closer look.
Advantages of email
1. Universally applicable
Email is a universal means of communication. Whether you are communicating with a company, a public authority or a private individual - the probability that the other person has an email address is almost 100%.
2. Asynchronous communication
In contrast to messenger apps, which often expect quick responses, email offers an asynchronous form of communication. You can write and reply to messages when it suits you, without the immediate pressure of a "read" status.
3. Formal communication
Email remains unbeatable for business or formal matters. An application via WhatsApp? Unimaginable. Official documents, offers or invoices are still preferably sent by email.
4. File attachments
Whether contracts, presentations or high-resolution photos - the ability to send larger files easily by email continues to make them indispensable.
5. Archiving and traceability
Emails can be easily archived and searched. This is a great advantage, especially in day-to-day business, when it comes to tracking information or ensuring legal security.
Disadvantages of email
1. Spam
The filter technologies and methods for preventing spam are much better today than they were a few years ago. Nevertheless, something still slips through from time to time and is annoying in the inbox.
2. Security risks
The situation is similar with phishing emails and other attempts at fraud. Filter technologies keep a close eye out, but you should always exercise caution when dealing with suspicious content and unknown attachments or links.
Why email is still relevant
The advantages clearly outweigh the disadvantages. Email remains highly relevant for several reasons:
- Interoperability: Email is platform-independent. While messenger apps often only work within their own system, you can reach anyone in the world with an email address.
- Longevity: Messenger services come and go (who remembers ICQ?), but email is here to stay. You can use your address for years or even decades.
- Adaptability: Email has continuously evolved, be it through encryption technologies, better spam filters or modern interfaces.
Has spam improved?
Yes and no. The amount of spam emails has not necessarily decreased, but the technologies for recognising and filtering spam are much more efficient. Modern email services use AI-based filters to recognise suspicious messages and automatically move them to the spam folder. In addition, many providers have introduced mechanisms that recognise phishing emails and warn you before you open risky links.
Conclusion: email remains indispensable
Although messenger apps have found their place in everyday life, email has become an indispensable part of our digital lives. It offers unique advantages that no other service can match in this form. It remains the tool of choice for business communication in particular.
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